Academic programme

Kilgray feels strongly that students studying translation and translation technology should have access to state of the art translation technology. Our Academic Programme allows every student to have the latest version of memoQ. Join our programme. You will find it useful and educational with surprisingly little bureaucracy!

The main purpose of the Kilgray Academic Programme is that it gives the Institution the right to use an unlimited number of memoQ licenses for educational purposes, free of charge.

This includes the memoQ server and ELM (Enterprise License Management). The programme is not confined to translator training only and can cover any translation, engineering, science or arts course. The institution can give licenses to teachers and students for (educational) home use for up to one year at a time.

The main provisions of the Academic Programme are:

Educational institutions can use an unlimited number of memoQ licenses for educational purposes, free of charge. This includes the memoQ server and mobile licenses too, so that the institution can control the internal licensing of the software. Educational use is not restricted to translator training -- educational use covers any translation, engineering, science or arts course. The institution has no obligations other than announcing the sponsorship of Kilgray/memoQ on their website.
The institution can give extra licenses to instructors/students for (educational) home use for up to one year at a time.
The institutions can purchase up to 10 licenses of memoQ translator pro (or the most advanced desktop edition) for their own business purposes at the price of €100. Beyond that, an individual purchase agreement is necessary.
Support does not come for free: it costs €100 in each month when a support case is reported. If the support in a month exceeds 4 hours, a fee of €50/hour is charged for the excess hours. We do server installation and license management setup for €150/install session.

To request the free educational licenses, universities or other educational institutions may contact Peter Reynolds at peter.reynolds@kilgray.com.

Joining the Academic Programme

The first step in joining this programme to decide whether the programme is right for your institution. You should contact Peter Reynolds at peter.reynolds@kilgray.com. He will send you further information on the programme. It is also recommended that you download and evaluate memoQ by installing the trail version. You can download memoQ here.

If you then wish to apply to join the programme you should send an email to Peter applying to join the programme. We need to know the name of the University, the courses which memoQ will be used on and who will be the person responsible. You should also give us the URL for the course or institution website.

If the application is successful you will be send an Academic User License Agreement which you should sign and return to Kilgray.

Following receipt of the signed agreement, Kilgray will countersign the agreement and send it back to you with the licenses.

Academic Programme members

To see the list of the Universities which are already members of Kilgray’s Academic Programme, please click here.

Frequently Asked Questions on the Academic Programme

What is included in the Academic Programme?
The main purpose of the Kilgray Academic Programme is that it gives the Institution the right to use an unlimited number of memoQ licenses for educational purposes, free of charge. This includes the memoQ server and ELM (Enterprise License Management). The programme is not confined to translator training only and can cover any translation, engineering, science or arts course. The institution can give licenses to teachers and students for (educational) home use for up to one year at a time.

How do I join?
You should contact Peter Reynolds at peter.reynolds [at] kilgray.com. He will give you further information about the programme if you decide that this programme is right for your institution and want to join, Kilgray will review your application. If your application is successful you will be asked to sign an Academic User License Agreement (AULA). When you have signed and returned that to Kilgray you will receive a countersigned agreement and your license codes.

Are all educational establishments eligible?
Most educational establishment are eligible for this programme but we do have a process where the institution must apply and be approved. The programme is aimed at educational institutions offering degree or post graduate course. It is not intended for organisations offering short term training to commercial organisations.

Can I use memoQ for non educational work?
No. The license does not cover non educational use. However, we recognize that a Institution may want to use memoQ for its website or some other purposes and we offer the software at a heavily discounted price to Universities for this purpose. The institutions can purchase up to 10 licenses of Translator Pro for their own business purposes at the price of €100 per unit. Beyond that, an individual purchase agreement is necessary.

Are there costs associated with the programme and if so, what are they?
The license is for free but if the institutions needs support they must pay for this. Support is charged at €100 per month up to 4 hours. If the Institution wants more than 4 a fee of €50/hour is charged for the excess hours. If an Institution does not require support in a particular month they will not be charged for that month. We will charge a fee of €150 for installing the server version.

What does the University have to do?
The institution has no obligations other than announcing the sponsorship of Kilgray/memoQ on their website and allowing Kilgray to use the name of the Institution on our website or when we are talking about the programme. We would appreciate the Institution help in promoting this programme among their colleagues at other Universities. We would also appreciate any support given by the Institution in promoting Kilgray and its technology and any feedback that leads to improvements in our technology or the programme. The contact person at the Institution should be the main contact for Kilgray. All requests for licenses should go through this person.

Is there a limit on the amount of licenses a University can get?
No there is no limit.

Do I need to buy support?
You do not need to buy support and if you do buy support we will only charge you for the months where you use support.

Can a student use a copy of memoQ at home?
Yes. The institution can decide to allocate licenses to students for study use at home.